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Privacy Policy

We are committed to protecting the privacy and security of your personal information. This notice describes how we collect and use your personal data submitted to us online, by email, on paper or face-to-face, in accordance with the General Data Protection Regulation (GDPR) and associated data protection legislation.

  • Data Controller

    The University of Oxford is the “data controller" for the information that you provide to us. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.

  • Data Protection Officer

    The University’s Data Protection Officer can be contacted at data.protection@admin.ox.ac.uk. 

    The University's full Privacy Policy can be found on the University Website.

  • Access to your Data

    Access to your data within the University of Oxford will be provided to those who need to view it as part of their work in carrying out the purposes described above. Where we use a third party, they are required to take appropriate security measures to protect your data in line with University of Oxford policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

  • Where we store or use your data

    We may store the data we collect in hard copy or electronically.  The data is stored on secure servers and/or in our premises within the UK. We may share your data with third parties or transfer your data outside the EAA under certain circumstances.

  • Your personal data we collect
    • Login details to verify user - This includes your name and email address
    • IP address and some basic information about how you use the website which is stored separately from your directly identifiable information and used to measure the use of this website and to improve content.


  • Retaining your data

    We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements.

  • Security

    Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website.

  • Contact

    If you wish to raise any queries or concerns about our use of your data, please contact us at oxfordtrauma@ndorms.ox.ac.uk

    If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance Team at data.protection@admin.ox.ac.uk. The same email address may be used to contact the University’s Data Protection Officer. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

    If you remain dissatisfied, you have the right to lodge a complaint with the ICO at https://ico.org.uk/concerns/.